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Forming attachments

IFA service providers have mushroomed to seven from just one (The


Exchange) at the last count, including Assuresoft, Synaptic, Misys and a


number of others created by national and network IFAs such as Bankhall and


Willis National.


These service providers have acted on IFA wishes to provide an electronic


comp arative quotation service and other information-based services to


their financial adviser base.


Industry standards have been created to ensure that any IFA can


communicate electronically with any insurer to get a policy quotation for a


customer. This obviously makes it easier to form attachments.


Some of these infomediaries have also developed ambitions to offer IFAs


the ability to process new business proposals online. If done correctly,


electronic processing could cut costs significantly for product providers


and IFAs alike.


The potential for cost and resource savings has become more important as


the industry prepares to offer lower-margin products such as stakeholder


pensions. For product providers, it is going to be impossible to offer such


products profitably without dras-tically reducing the costs involved in


processing new business.


The only way to achieve that is to automate a considerable proportion of


new business processing and adopt e-commerce. But before this can happen, a


common data standard needed to be adopted by the industry to ensure a


common language and process. Much work has been done by Origo to help


develop these standards.


The need for a standard for this electronic communication was clear. To


make the investment in these new processes pay off for insurance providers,


they would want to have just a standard product application deployable


across different sales channels and different service providers who could


then make them available to independent advisers.


It would also ensure that IFAs would need to invest in just one


back-office system to conduct e-commerce with all insurance providers.


IFAs also need format standards to help make it easier to fill out


proposals, which, to date, vary by provider and product. This means that


IFAs currently have to fill out many different forms requiring different


information in a different order, with little consistency. Recent research


indicates that 35-50 per cent of all applications filled out have some kind


of error or missing information.


New electronic proposals mean that the process of ent ering data is made


clear and easy, with the additional major benefit of the information being


validated at the point of entry, significantly increasing accuracy for


submission and processing.


Something of a breakthrough was made when the industry realised that it


did not need a form as such but it had to make sure that the data the form


provided, together with its validation, was correct.


With this in mind, Origo laid out standards for gathering and validating


client data. Software companies then took these standard and began


developing systems designed to help gather this data efficiently.


Focus Solutions was the first to market with software based on this


philosophy in September 1999. Its software enables providers to build their


electronic application proposals and helps IFAs to fill them out correctly.


It is called goal:proposal and is based on an internet messaging protocol


called XML. It provides the insurer with a library of industry-standard


questions, together with facilities to customise questions, and uses


business logic to promote relationships. Questions that are not relevant or


that have already been filled out by automatic transfer from the IFA&#39s


point of sale or back- office systems (such as name, date of birth and


wife&#39s name) are not asked as the information has already been collected.


At the centre of goal:proposal is the Pac (product application component)


which creates and enables proposals to be presented onscreen, completed,


managed and submitted by the user.


Pacs use Origo&#39s agreed data standards designed so that the industry as a


whole will be able to benefit from e-commerce and automated processing. The


Pac itself is based on the principle that paper-based forms should not


simply be replaced by a form placed onscreen.


Instead, the data can be captured electronically from IFAs&#39 point of sale


systems and from electronic quotation services and transferred


automatically to the applications. This means that only missing information


needs to be entered by the IFA and these questions will be flagged to the


adviser.


Goal:proposal can also indicate to the adviser if the application has not


been filled in to the insurer&#39s requirements. Ten major insurers are


already using the product, including Scottish Equitable, CGU, Legal &


General, Norwich Union and the Prudential.


Pension and mortgage applications are expected to start being processed


electronically within the next few months.


The challenge now is to convert the rest of the paper chase to e-commerce.


Many other parts of the process are driven by regulatory requirements and


require mounds of paper to be printed and delivered.


Some of the documents that remain in paper form include key features


documents for product and type of product, the declaration itself, the


confirmation schedule and policy documentation.


It is clear that there is a need to reduce the number of documents and


sheer quantity of paper that still goes to the client, much of which is


never read. Rationalisation of this paperwork is likely to form part of the


FSA&#39s remit in the future. It may be some time before the whole new


business process is done electronically. But a major step has been made.

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